Florida takes transparency seriously. The Sunshine Law—a hallmark of open government—requires that public business be conducted in the open and accessible to the public. Whether you’re a concerned citizen, an appointed board member, or an elected official, understanding the basics of Florida’s Sunshine Law is essential to staying informed, compliant, and empowered.

Here’s a quick, plain-language guide to what the Sunshine Law is, how it works, and why it matters.

What Is the Sunshine Law?

Florida’s Sunshine Law, found in Chapter 286 of the Florida Statutes, requires that meetings of public boards or commissions at the state and local level:

· Be open to the public

· Be reasonably noticed in advance

· Include meeting minutes or records

In short, public business must be done in public.

Who Does It Apply To?

The Sunshine Law applies to:

· Elected officials (e.g., city council members, county commissioners)

· Appointed boards (e.g., planning boards, advisory committees, CRA boards)

· Certain staff or committees delegated decision-making authority

Even if you serve on a volunteer board, the Sunshine Law likely applies.

What Counts as a “Meeting”?

This is where people often get tripped up.

A “meeting” doesn’t just mean a formal sit-down with agendas and microphones. It can include:

· A casual conversation between two board members about an issue that may come before the board

· Text messages, emails, or phone calls discussing upcoming votes

· Back-channel communications through a third party

If two or more members of the same board discuss board business outside of a noticed public meeting, it’s likely a violation.

Notice and Access Requirements

To comply with the Sunshine Law, public bodies must:

· Give reasonable notice of the time and place of meetings

· Hold meetings in publicly accessible locations

· Allow public attendance and participation, where applicable

· Keep minutes or recordings as part of the public record

Remote meetings and technology (like Zoom or hybrid formats) are allowed, but the same standards still apply.

Why It Matters

Violating the Sunshine Law can lead to serious consequences, including:

· Invalidation of board decisions

· Fines or criminal penalties for knowing violations

· Loss of public trust

For public officials and board members, understanding your obligations is crucial. For citizens, knowing your rights under the Sunshine Law helps ensure transparency and accountability in your local government.

How We Can Help

At Meredith Bush Law, we advise public officials, advisory boards, and private citizens on Sunshine Law compliance and enforcement. Whether you need training for your board, guidance on a potential violation, or help navigating access to public meetings or records, we’re here to help.

Have questions about the Sunshine Law or open government in Florida?

Reach out today—we’ll help you stay informed, stay compliant, and stay in the know.